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RECRUITMENT PRIVACY POLICY

The service for handling recruitments and simplifying the hiring process is powered by TEAMTAILOR (the "Service" o “PROCESSOR”) on behalf of SIGNATURIT SOLUTIONS, S.L. (“SIGNATURIT”,"Controller" “we” “us” etc.). It is important that the persons using the Service (“USERS” or "CANDIDATES”) feel safe with, and are informed about, how we handle User's personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect User's Personal Data in accordance with this Privacy Policy ("Recruiting Privacy Policy") and Data Protection laws.

1. PURPOSES OF TREATMENT

SIGNATURIT is the controller in accordance with current privacy legislations (General Data Protection Reglament, GDPR and Spanish Organic Law 3/2018.december 5th 2018) The Users’ personal data is processed with the purpose of managing and facilitating recruitment of employees to our business.

The information held, used and disclosed by us as follows:

  • To proceed with the process of selection of candidates and hiring (TEAMTAILOR), provide this service to you and be able to answer all your enquires.
  • To maintain our business relationship, where you are a candidate;
  • To enable you to submit your CV generally, to apply for specific jobs or to subscribe to our job alerts.
  • To match your details with job vacancies, to assist us in finding a position that is most suitable for you.
  • Where you are registered as a candidate on our database, your personal information may be accessible by our offices (AMSTERDAM, Netherlands) to provide them with recruitment services.
  • To trusted third parties where we have retained them to provide services, such as reference, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar undertakings of privacy and confidentiality as SIGNATURIT.
  • We may also seek your consent to collect, hold, use and disclose your personal information for any other purpose related to the recruitment process not listed above.

Personal data collected will be automatically processed and incorporated into our database, in order to manage CANDIDATE’s job applications.

Likewise, CANDIDATE’s personal data is processed with the purpose of create aggregated non-idetifiable personal data. We may share aggregated data to third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.

2. COLLECTION OF PERSONAL DATA

We are responsible for the processing of the personal data that the Users contributes to the Service, or for the personal data that we in other ways collects with regards to the Service.

WHEN AND HOW WE COLLECT PERSONAL DATA

We collect personal data about CANDIDATES from them when

  • They make an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
  • They use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
  • They provide identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure;

We collect data from third parties, such as Facebook, Linkedin and through other public sources. This is referred to as “Sourcing” and be manually performed by our employees or automatically in the Service.

In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In the cases where this is made, the potential applicant will be considered as User or CANDIDATE in the context of this Privacy Policy and will be informed about the processing.

TYPES OF PERSONAL DATA COLLECTED AND PROCESSED

Only data that is relevant for the recruitment process is collected and processed. The categories of personal data that can be collected through the Service are:

  • Names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked through the recruiting form, titles, education and other information that the CANDIDATES or others have provided through the Service.
  • In certain phases of the recruitment process, when necessary, we could ask to former employers for your job referrals. In case this is not followed, not providing us contact information could imply the end of the recruitment process.
  • In certain cases, CANDIDATES with a certain grade of disability may be especified.
  • Education information, titles, academic and profesional data, professional experience, languages and other related information.
  • TEAMTAILOR (TEAMTAILOR, AB. ÅSÖGATAN 119, 116 24 Stockholm Stockholms län), who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to suppling the Service.

PURPOSE AND LAWFULNESS OF PROCESSING

The purpose of the collecting and processing of personal data is to manage recruiting. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment and CANDIDATE’s consent.

Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.

THE CONSENT OF THE DATA SUBJECT

By the acceptance of this policy, the CANDIDATE consents to the processing of its personal data with the purpose of Controller’s handling recruiting. The User consents that personal data is collected through the Service, when Users;

  1. Submit an application through the Service, adding personal data about themselves either personally or by using a third-party source as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
  2.  When they use the Service to connect to Controller’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.

The CANDIDATE also consents to the Controller collecting publicly available information about the User and compiling it for use in recruitment purposes.

The CANDIDATE consents to the personal data being collected in accordance with the above a) and b) will be processed according to the below sections “STORAGE AND TRANSFER” and “HOW LONG THE PERSONAL DATA WILL BE PROCESSED”.

The User has the right to withdraw his or her consent at any time, by contacting Controller using the contact details listed in SECTION 3 “USER’S RIGHTS”. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Service.

STORAGE AND TRANSFERS

The personal data collected through the Service is stored and processed inside the EU/EEA, such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers (as Privacy Shield) or to other supplies where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred.

To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in SECTION 3 “USER’S RIGHTS”.

HOW LONG THE PERSONAL DATA WILL BE PROCESSED

If a User does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us as long as we deem it necessary with regards to the purposes stated above. Note that an applicant (User) may be interesting for future recruitment and for this purpose, we may store Users’ Personal Data for ONE (1) YEAR from the first application.

If you as a User wish not to have your Personal Data processed for this purpose (future recruitment) please contact us using the contact details in SECTION 3 “USER’S RIGHTS”.

3. USER’S RIGHTS

Users have the right to request information about the personal data that is processed by us, by notifying in writing, us using the contact details below. CANDIDATES can exercise the following rights:

ACCES. CANDIDATES have the right to obtain a copy of the processed personal data which belongs to them without any charge during the storing term. In case of repetitive and excessive demanded copies, according to the article 12 GDPR, Controller has a right to charge a reasonable fee on the basis of the administrative costs for such demand.

RECTIFICATION. Users have the right to, if necessary, rectification of inaccurate personal data concerning that User.

LIMITATION and OPPOSITION. The User has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances.

CANCELATION. The User has the right to revoke any consent to processing that has been given by the User to Controller. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Service.

PORTABILITY. The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.

CANDIDATE has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her, if the User considers that the processing of personal data infringes the legal framework of privacy law.

Users can exercise mentioned rights above (rights of access, rectification, cancellation, limitation, portability and opposition to the Law) by sending written communication to SIGNATURIT. To exercise these rights, or for further clarification, the owner of the data can be addressed by writing to SIGNATURIT, SL, Carrer de AVILA, nº 29, 08005 Barcelona, Spain, Ref. DATA PROTECTION, indicating the right or exercising request a copy of your ID or valid document to prove their identity and address for correspondence or e-mail dpo@signaturit.com writing in the subject of e-mail, Ref. DATA PROTECTION, enclosing a copy of ID card or valid identity card.

Any claim related to the exercise of your rights of access, rectification, deletion and portability of your data, limitation and opposition to its treatment, as well as not being subject to decisions based solely on the automated processing of your data, when appropriate, in front of AEPD (Spanish Agency for Data Protection), C / Jorge Juan, 6, 28001- Madrid or at the e-mail address dpd@aepd.es 

4. SECURITY

We prioritize the personal integrity and therefore works actively so that the personal data of the Users are processed with utmost care. We take the measures that can be reasonably expected to the make sure that the personal data of Users and others are processed safely and in accordance to this Privacy Policy, the GDPR-regulation and Spanish Data Protection Law.

However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made on the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the CANDIDATE that their login information is kept secret.

5. TRANSFER OF PERSONAL DATA

We will not sell the personal data of CANDIDATES. We may transfer Users’ Personal Data to;

  • Our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Recruitment/hiring processes;
  • Authorities or legal advisors in case criminal or improper behaviour is suspected; and
  • Authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.

We will only transfer CANDIDATES’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the CANDIDATE’s personal data is processed in accordance to current privacy legislations. We cooperate with the following categories of processors of personal data: 

  • TEAMTAILOR (TEAMTAILOR, AB. ÅSÖGATAN 119, 116 24 Stockholm Stockholms län), who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to suppling the Service.

6. COOKIES

When Users use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as computer, mobile phone or tablet, when using the Service. We use cookies to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain and improve the Service. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.

Users can at any time disable the use of cookies by changing the local settings in their devices. Disabling of cookies can affect the experience of the Service, for example disabling some functions in the Service.

7. CHANGES

We have the right to, at any time, make changes or additions to the Privacy Policy. The latest version of the Privacy Policy will always be available through the Service and/or through the Data controller web.

8. CONTACT

For questions, further information about our handling for contact with us in recruitment/hiring matters, please use the below stated contact details; jobs@signaturit.com  

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